Privacy Policy — Safety Campaign Hub

1. Who we are

Safety Campaign Hub (“we”, “us”, “our”) provides a software-as-a-service platform for generating QHSSE campaigns, learning from incidents, and planning QHSSE weeks. This policy explains how we handle personal data in connection with our website and services.

2. Data we collect

Account data: name, work email address, organisation name, and role, provided when you sign up or are invited by a colleague.
Content you create: organisation profile, campaigns, incidents, and other content you generate or store in the product.
Usage data: pages visited, features used, and basic device/browser metadata, collected via privacy-preserving analytics.
Support communications: messages you send to us via email or contact forms.
Marketing opt-ins: if you subscribe via one of our free tools, we store the email address you provide together with the tool name and timestamp.

3. How we use data

To provide, secure, and improve the service.
To authenticate you and enforce role-based access within your organisation.
To communicate service, billing, and security notices.
With consent, to send occasional product updates and safety campaign ideas. You can unsubscribe at any time.
To comply with legal obligations and protect our legitimate interests.

4. Legal bases (UK GDPR / EU GDPR)

We rely on the following legal bases: performance of a contract with you or your organisation, our legitimate interests in operating a secure product, consent for marketing communications, and compliance with legal obligations.

5. Sharing and processors

We share data with vetted subprocessors that help us run the service, including cloud hosting, database and authentication, payment processing, email delivery, and analytics. We do not sell personal data. A current subprocessor list is available on request.

6. International transfers

Personal data may be processed in the United Kingdom, the European Economic Area, and other jurisdictions where our subprocessors operate, using recognised safeguards such as Standard Contractual Clauses.

7. Retention

We keep account and content data for as long as your organisation has an active account, and for a limited period afterwards to meet legal, tax, and audit obligations. Marketing contact data is kept until you unsubscribe.

8. Your rights

Depending on your jurisdiction, you may have rights to access, correct, delete, restrict, or port your personal data, and to object to certain processing. To exercise these rights, contact info@safetycampaignhub.com.

9. Security

We use industry-standard security controls including encryption in transit, row-level-security-scoped multi-tenant data isolation, role-based access controls, and monitored infrastructure. No online service can be 100% secure; please use a strong, unique password and enable available account protections.

10. Cookies

We use strictly necessary cookies to keep you signed in and optional analytics cookies to understand aggregate product usage. You can control cookies through your browser.

11. Children

The service is intended for business users and is not directed at children under 16.

12. Changes to this policy

We may update this policy from time to time. Material changes will be communicated in the product or by email to account owners.

13. Contact

Questions or requests: info@safetycampaignhub.com.